For a company driver paid by the mile, the settlement lists each load’s miles and rate, plus detention or stop pay, minus any advances. For a leased owner-operator it is more involved: gross revenue or a percentage, minus fuel, insurance, trailer rental, ELD, maintenance escrow, and cargo/occ-acc deductions.
Settlement accuracy is a retention issue. Drivers who cannot follow how a number was reached, or who repeatedly find missing accessorials and reimbursements, leave. A clear, itemized statement that ties back to each load builds trust.
The same data feeds the carrier’s own books — cost per mile, lane profitability, and which drivers and lanes actually perform.
Example
An owner-operator’s weekly settlement shows $6,400 gross across five loads, minus $1,900 fuel, $310 insurance, $250 maintenance escrow, $45 ELD, and a $600 fuel advance repayment — a net of $3,295, with each load’s miles, rate, and accessorials itemized above the deductions.
Why it matters
The settlement is where pay disputes and retention problems surface. An itemized statement that reconciles to each load prevents the “where did my money go” conversations that drive turnover.
In Trailflow, this shows up in settlements.